Policies

Pennsylvania State Law States that:

Records related to the circulation of library materials which contain the names or other personally identifying details regarding the users of the state Library or any local library which is established or maintained under any law of the Commonwealth or the library of a university, college or educational institution chartered by the Commonwealth or the library of any public school or branch reading room, deposit station or agency operated in connection therewith, shall be confidential and shall not be made available to anyone except by a court order in a criminal proceeding.” (PA State Law 24 P.S. Section 4428.)

The Library System of Lancaster County and member libraries will resist the issuance or enforcement of any such process, order, or subpoena until such time as a proper showing of good cause has been made in a court of competent jurisdiction. Upon receipt of such process, order, or subpoena, library officers will consult with their legal counsel to determine if such process, order, or subpoena is in proper form and if there is a showing of good cause for its issuance. If the process, order, or subpoena is not in the proper form or if good cause has not been shown, they will insist that such defects be cured.

  • This confidentiality policy applies equally to adults and minors. When an adult requests the records of a child, the library will respond only if the child consents to the request.
  • Telephone requests for information about materials checked out to patron accounts (adult or child) can be responded to if the caller has the barcode number on the library card.

Copyright U.S. Copyright law (Title 17, U.S. Code) prohibits unauthorized reproduction or distribution of copyrighted materials except when permitted by “fair use” principles. Users may not copy or distribute electronic materials (including text, images, programs, e-mail or data) without the explicit permission of the copyright holder. Responsibility for the consequences of copyright infringement lies solely with the user, as the LSLC Member Libraries expressly disclaim any liability or responsibility resulting from such use.

A library card for the Library System of Lancaster County will be issued without charge to any resident of Lancaster County who is five years old or more.

A child under the age of 14 years must have the library card application form signed by a parent or legal guardian who agrees to assume responsibility for monitoring the materials borrowed by the child, as well as the child’s fines and the cost of any lost or damaged materials. (See Confidentiality)

Applicants will need to produce proof of address from one of the following sources:

  • A valid driver’s license
  • A current identification card
  • A bill from a utility company of retailer addressed to the person and dated in the last three months
  • A tax bill for a Lancaster County property
  • Working papers issued to a teenager
  • A copy of a current lease or deed for a Lancaster County property
  • Checks with a pre-printed Lancaster County address
  • Valid Lancaster County college / university ID

Non-residents of Lancaster County should see the librarian to obtain a card.

An institutional library card is issued to a Lancaster County organization that assumes responsibility for all borrowed materials. The application must be accompanied by a letter on the letterhead of the organization applying for the card, accepting responsibility for all borrowed materials and signed by the director of the organization. Overdue fines will be incurred for any materials not returned by the due date. Special loan periods can be arranged upon request.

The Internet is a global electronic network which enables the library to provide information to patrons beyond the library’s collection. It includes useful ideas, information, and opinions from around the world. However, the Internet is an unregulated medium. It provides access to information that may be inaccurate, illegal or that some may find offensive or disturbing. The LSLC Member Libraries cannot control a user’s access to all Internet resources.

Responsibilities of Library Staff and Users Library staff will not be responsible for personally monitoring a user’s Internet use, except for length of use in order to ensure equal opportunity of access for everyone. The user, or the parent/guardian of a minor, is responsible for his or her Internet session at all times.

The Library reserves the right to terminate an Internet session that disrupts library services or that involves user behavior that violates the Library’s policies. As with all Library resources, the Library affirms the right and responsibility of parents/guardians, NOT Library staff, to determine and monitor their minor children’s use of the Internet. (Minors are defined in this policy as children and young people under the age of 18 years.)

Parents are responsible for their minor children’s use of the Library’s resources and facilities. Parents who believe that their children cannot responsibly use the Library’s Internet access are requested to monitor their children’s Internet use. PARENTS ARE ENCOURAGED TO COME IN WITH THEIR CHILDREN AND SUPERVISE INTERNET SESSIONS AT THE LIBRARY.

 

Disclaimers

While the LSLC Member Libraries endeavor to provide access to information of the highest quality, the LSLC Member Libraries specifically disclaim any warrant as to the information’s accuracy, timeliness, authoritativeness, usefulness or fitness for a particular purpose. The LSLC Member Libraries will have no liability for direct, indirect or consequential damages related to the use of information accessed through the LSLC Member Libraries’ Internet service. Software and information from any source, including the Internet, may contain computer viruses. The LSLC Member Libraries are not responsible for damage to users’ disks or computers or for any loss of data, damage or liability that may occur from use of a Library’s computers.

 

Definition of Terms

The term “LSLC Member Libraries” refers to the fourteen Member Libraries of the Library System of Lancaster County, their branches, staff, and all public governing bodies associated in any way with their operations.

The terms “Library” or “Member Library” refers to any one of the fourteen independent Libraries that comprise the Library System.

The term “User” or “Patron” is defined as any person using or viewing in any way all computers, workstations or networks made available for use by the Library.

The term “Minor” refers to any individual under the age of 18 years.

The term “Staff” refers to Library employees Goal As part of the LSLC Member Libraries’ mission to meet the cultural, informational and educational needs of the communities, they serve, employing advances in technology in this Information Age, the LSLC Member Libraries offer public access to the resources of the Internet with equal access to that information for all individuals in the community.

  1. Patrons must have a valid library card from the Library System of Lancaster County or another Access PA Library, and must have no overdue materials or fines owed. Member Libraries may choose to grant permission to use library computers to a visitor to the area after the visitor agrees to abide by this policy.
  2. An “Internet Usage Agreement” must be signed. If under age 18, a “Parental Permission Form” must be signed by the patron’s parent or legal guardian in the presence of library staff.
  3. Computer users must be able to employ the computer on their own, and may be asked to demonstrate their ability to use the computer without damaging it.
  4. Patrons must leave a workstation immediately when asked by a staff member.
  5. Patrons may not download materials onto the computer’s hard drive or attempt to add, modify or remove any system element.
  6. Patrons may download only that information which is legal to copy.
  7. Patrons may not systematically employ Library computers for commercial activity.
  8. Patrons will refrain from using sounds or visuals which might be disruptive to others.
  9. The Member Libraries do not offer email accounts but patrons may use library computers to access email from outside providers such as AOL, MSN, Hotmail, Yahoo, etc.
  10. Patrons may not alter or attach equipment to the library’s hardware, or alter, add or attempt to alter programs or device settings.
  11. Patrons are responsible for any damages they do to the machines or software.
  12. Misuse of computers or Internet access will result in the loss of computer privileges. A letter will be sent to parents or guardians of minors regarding any revocation of privileges, and a signed permission form will be included.
  13. The individual Member Libraries will develop such rules and procedures as are necessary to ensure the fair and reasonable use of Library computers, including, but not limited to, fees for printing or purchase of disks and the length of time a patron may use the computer.

Response to Violations

The patron’s access to the Library’s computer network and Internet is a privilege, not a right. A patron violates this policy by his or her own action. Failure to comply with this policy and its procedures will result in the forfeiture of the patron’s access to computers at any of the Member Libraries of the Library System of Lancaster County. The first offense will result in a loss of computer privileges for one month. The second offense will result in a loss of computer privileges for six months. After the third offense, the patron will lose all computer privileges indefinitely. Decisions regarding the appropriate response to violations will be made by the Director of the Member Library at which the offense occurred, or by his/her designate. Appeals should be made in writing and submitted to the Member Library Director’s attention.

  1. Uses that violate the law or encourage others to violate the law. Transmitting of offensive or harassing messages; offering for sale or use any substance the possession or use of which is prohibited by law; viewing, transmitting or downloading obscene materials or materials that encourage others to violate the law; downloading or transmitting confidential, trade secret information, or copyrighted materials. Even if materials on the networks are not marked with the copyright symbol, users should assume that all materials are protected unless there is explicit permission on the materials to use them.
  2. Uses that cause harm to others or damage to their property. Engaging in defamation (harming another’s reputation by lies); uploading a worm, virus, “trojan horse,” “time bomb” or other harmful form of programming or vandalism; participating in “hacking” activities or any form of unauthorized access to other computers, networks, or information systems.
  3. Uses that jeopardize the security of access of the computer network or other networks on the Internet. Disclosing or sharing the user’s password with others; impersonating another user; using one’s own software programs on the library’s computers; altering the Library’s computer settings; damaging or modifying computer equipment or software.
  4. Uses that are deemed “harmful to minors” or compromise the safety and security of minors when using e-mail, chat rooms and other forms of direct electronic communications: Minors under age 17 may not give to others private information about themselves or others, including credit card numbers and social security numbers; arranging a face-to-face meeting with someone one has “met” on the computer network or Internet without a parent’s permission. The term “harmful to minors” is defined by the Communications Act of 1934 (47 USC Section 254 [h][7]), as meaning any picture, image, graphic image file, or other visual depiction that – taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion; – depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; – taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.
  5. Uses that Violate Confidentiality of Information: Unauthorized disclosure, use, or dissemination of personal information regarding Library users, including minors is prohibited. Personally identifiable information about users may not be disclosed or used in any way, except to law enforcement authorities as provided in the law. Users should be aware, however, that due to the technical difficulties involved in providing absolute security, transactions and files may become public. The library prohibits displaying, downloading, or copying offensive or inappropriate messages, pictures, or explicit sexual material as defined in 18 PA.C.S.A. 5903

Manheim Township Public Library endeavors to inform, educate, inspire, and connect through its social media channels. Library staff uses social media to provide information and promote library programs, events, resources, and services. Social media serves as a platform to inspire positive conversation and expand the Library’s connection with the community.

Definition of Social Media

For the purpose of this policy, social media is defined as any website, application, or account created and maintained by Manheim Township Public Library and used to connect patrons and staff on library-related topics and matters.

Usage Rules

Manheim Township Public Library welcomes comments, posts, and messages from the community. Users should have no expectation of privacy when postings on Library sponsored social media sites. Postings deemed inappropriate will be removed. In addition, Manheim Township Public Library reserves the right to ban or block users who have posted in violation of this policy. These comments include, but are not limited to:

  1. Obscene content or hate speech
  2. Personal attacks, insults, or threatening language
  3. Potentially libelous statements
  4. Plagiarized material, material that violates copyright laws, trademark rights, or other intellectual property rights
  5. Comments or hyperlinks not directly related to the library, its mission, or its activities
  6. Commercial promotion, advertisement, or spam
  7. Political activity
  8. Private or personal information, including name, age, phone number, address, etc.
  9. Photos or images which fall into any of the above categories

Manheim Township Public Library does not act in place of, or in the absence of, a parent/guardian and is not responsible for enforcing any restrictions which a parent/guardian may place on a minor’s use of social media.

Manheim Township Public Library is not responsible for or liable for any social media content posted by any participant who is not a member of the Library’s staff.

Users are expected to abide by the terms and conditions set by third party social media platforms and to abide by all Federal, State, and Local laws.

The content of the Library’s social media platforms is considered public record under the Pennsylvania Right to Know Law and is subject to disclosure under the Freedom of Information Act.

 

 

 

Manheim Township Public Library Foundation Board Approved 4/22/20

Fines/Fees

  • 30 cents per day for Adult and YA (Young Adult) materials with a maximum fine of $5.10 per item.
  • 20 cents per day for Children’s materials with a maximum fine of $3 per item.
  • $1 per day for all Videos and DVDs with a maximum of $5 per item.

Fine Enforcement

Library patrons and the parents of juvenile library patrons are expected to return library materials promptly, and to pay any overdue fines incurred. If an item is more than 14 days overdue, borrowing privileges are suspended until the materials are returned and the overdue fine is paid. Fines must be paid and overdue materials returned before suspended borrowing privileges are restored. However, a patron may incur a fine of $5.99 before borrowing privileges are suspended.

First Notice

The first overdue notice will be sent to the most recent address listed in the library records for the patron account when the item is 2 weeks overdue. The notice will include a list of overdue materials. Failure to return the items listed in this notice within seven (7) working days of the date of this notice will result in a suspension of a cardholder’s borrowing privileges in each library in Lancaster County until the account is cleared. Failure to return these items within 4 weeks after the original due date will result in a charge to the cardholder’s account for the replacement cost of the materials.

Second Notice

Bill for replacement at 4 weeks The second notice is sent when the item is 4 weeks overdue. This is a bill for the replacement of the books. If the billed items are found, you need only pay the overdue fines.

Lost item charges equal the price of the item. It is the responsibility of the library patron to contact the library to arrange for the payment of overdue fines. Any questions about an account may be directed to the cardholder’s local library.

Renewals can be done at:

  • any member library circulation desk
  • telephone
  • the Internet

Telephone renewal can be done by calling (717) 560-6441.

Internet Renewal is available from the Library System of Lancaster County Online Catalog.

Just click on the My Account tab on any page of the Catalog and input your name, barcode and PIN.

Note: Not all items can be renewed with the online renewal system. Some reasons an item may not be renewed are: another borrower has requested the item; that type of material is not eligible for renewal; you already renewed the item the maximum number of times; or, because of overdue fines on your record.

If you are unable to renew your items, please call the library at (717) 560-6441.

Lost or stolen library cards can be replaced for $1.00 at the Manheim Township Public Library. Patrons will need to show photo ID to be issued a new card.

1.) Any use of Manheim Township Public Library facilities is subject to the approval of the Executive Director.

2.)Manheim Township Public Library provides the use of these rooms for non-discriminating, non-partisan cultural, civic, social, or educational purposes and approved business meetings. Manheim Township Public Library does not endorse the objectives of any organization using these rooms. The Library reserves the right to discontinue the use of facility by a group or organization that is causing a disturbance, damage, interfering with Library operations, or for any other reason with the renter forfeiting any charges and fees paid.

3.) The renter applying for use of the facility assumes all responsibility for damager to Library property and for leaving the premises in original order. Any expenses for cleaning or repair to the facility will be the responsibility of the renter.

4.) Renter must be present throughout the event, from set-up to clean-up. Renters using the facility do so at their own risk and are responsible for their actions and the actions of their guests. Children may not be left unattended or unsupervised by adults at any time.

5.) Adequate receptacles have been provided for recycling and trash. Renters are expected to responsibly utilize these receptacles. Please see a staff member if additional receptacles are needed during the event.

6.) Walls may not be used for mounting or hanging decorations, pictures, displays, or posters, etc. Open flame candles and helium-filled balloons are not permitted. All decorations must be removed immediately after the event.

7.) Manheim Township is not responsible for any personal or professional articles or possessions that may be lost or stolen from the renter and/or the renter’s guests/participants during their use of the facilities.

8.) Smoking, alcoholic beverages, and illegal drugs are not permitted on Library premises.

9.) Charging admission, selling tickets or merchandise, or solicitation of money in any manner is prohibited without the express written permission of the Library prior to the event.

10.) No gambling is allowed.

11.) No indecent or illegal conduct is allowed.

12.) No pets or animals of any kind are allowed in the facility without the express written permission of the Library prior to the event, expect for service animals.

13.) No access to staff offices, storage areas, mechanical areas, or other unauthorized areas is allowed.

14.) If the Library must cancel the use of the facility, the renter will be notified as soon as possible. If there is inclement weather, the renter should contact the Library. If the Library elects to close, any charges or fees paid will be refunded or applied to a mutually agreed upon alternate date.

15.) The renter must comply with all copyright laws and have a license and/or legal release to show copyrighted films, photographs, or other materials.

16.) Events (including set-up and clean-up) must take place during normal Library operating hours unless the renter receives the express written permission of the Library prior to the event.

17.) Please use the correct name of the Library (Manheim Township Public Library) in all publicity. The renter must make it clear that the Library is not the sponsor of the event. The Library will not promote any renter’s program or event. All media publicity related to the use of the Library must be cleared with the Library Director.

18.) No renter, group, or organization may use Manheim Township Public Library as its address.

19.) Public wi-fi is available in all meeting rooms.

20.) Renters and their guests must refrain from the use of essential oils and other strong fragrances that may result in allergic reactions in other individuals.

21.) Room capacities may be adjusted during public health emergencies.

22.) If there is any question or dispute about the facility use, the decision of Manheim Township will be final.

23.) Any exceptions to the Library Facilities Rental Rules and Regulations require the express written permission of the Library prior to the event.

24.) Manheim Township Public Library adheres to the Library Bill of Rights (https://www.ala.org/advocacy/intfreedom/librarybill)

25.) Manheim Township expressly reserves the right to amend these rules and regulations.

26.) Indemnification of Township – The renter shall indemnify and hold harmless Manheim Township, its agents and employees, from and against all liability, claims, damages, losses and expenses, including attorney fees incurred with the connection therewith, arising out of or resulting from the renter’s use or occupancy of the property or performance of its obligations hereunder. To the extent that any claim is asserted against Manheim Township by a third person for any injury or claim arising during the term of this Facility Rental Agreement, renter shall defend Manheim Township at renter’s expense. This provision shall not cause any defenses which Manheim Township may have under the Political Subdivision Tort Claims Act.