Proctoring

As a service to patrons and area residents, MTPL provides a test proctoring service by appointment only.

Fee: $50 per test

Information/Procedures
  • MTPL is not able to guarantee a specific proctor will be available on a given date. A list of possible proctors will be provided to the test taker, institution or agency.
  • MTPL keeps a log reflecting test taker information, receipt of test materials, date of test, and return mailing of completed test materials.
  • At the conclusion of an exam, if applicable, MTPL will return the test materials to the testing institution via the U.S. Postal Service, fax, or email.  If U.S. Postal Service is required, then the school/institution will provide a return envelope with postage and address.  The test taker is responsible for paying any required faxing fees or any postage not provided by the school/institution.  Returning tests will be handled in the same manner as all other library mail. The library cannot arrange for UPS or FedEx pickup.
  • MTPL provides for make-up test in the event of test cancellation due to inclement weather or other unforeseen circumstances.
  • The Library cannot assume responsibility for completed exams not received by the testing institution.
Institution/Agency Responsibilities
  • Review and approve these proctoring guidelines.
  • Clearly supply the name of the institution or agency sending the exam, full name of the test taker, the complete test, and detailed instructions for the proctor on administering the exam.
  • Send the testing materials to info@mtpl.info or the proctor, if specified, with the student’s name in the subject line or mail the exam materials to the Manheim Township Public Library postal address (595 Granite Run Dr., Lancaster, PA  17601) marked ATTN: Proctoring Services.
  • Give an expiration date after which the exam should be shredded. The library will hold the test through the test giver’s stated deadline. If the test has not been taken; it will be shredded. Default time for destroying the test is three months from receipt of test.
  • Supply the library with a return envelope with postage and address.
Student/Test Taker Responsibilities
  • Review these proctoring guidelines and verify that the school has approved them.
  • Contact the library and sending institution to make specific arrangements to take the test.  MTPL will not contact the institution to negotiate dates or fill out forms for any arrangements. All arrangements are the test taker’s responsibility. Student/test taker is also responsible for rescheduling the test date should an emergency arise for him/her.
  • Provide current photo ID bearing signature; name on ID and name under which the test taker is registered for the test must match exactly.
  • Test taker is responsible for supplying all required materials necessary to take the test including paper, pencils, calculators and audio equipment.
  • Provide return envelope and postage if this is not provided by the institution.
  • Proctoring of examinations will be available
    • Monday through Wednesday from 10 a.m. – 6 p.m.
    • Thursdays and Fridays from 10 a.m. – 3 p.m.
    • Saturdays from 9:00 a.m. – 2 p.m. and
    • must end before closing.
  • Appointments to take examinations must be scheduled a minimum of one week in advance during the library’s regular hours of operation. Reservations should be made by calling the library at 717.560.6441 and asking for Proctoring Services or emailing info@mtpl.info.
  • Librarians and library assistants will proctor the examinations.
  • Written tests will be administered in a private study or conference room. The proctor reserves a room and places a reserve sign in the room on the day of the test.  The proctor will periodically check on the test taker who is always within view of the proctor.
  • Computerized tests can be accommodated on a library laptop or the student’s personal laptop, if permitted by the educational institution offering the test.
  • Due to legal and ethical matters, staff other than the proctor will not sign a proctoring statement that attests to what they have not attended.
  • MTPL reserves the right to cancel or change the date of any proctored test. (Examples: inclement weather, computer malfunction, building evacuation, etc.)
  • MTPL will not proctor any GED testing. These requests will be referred to the MT High School or the County’s IU13
  • MTPL will not provide personal information for any of the proctors, such as driver’s license numbers, home phone numbers or addresses.